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Office Manager - Unilever Ventures

Unilever

Unilever

Operations
Vermont, USA
Posted on Saturday, November 11, 2023

Job Title: Office Manager - Unilever Ventures

Location: Unilever Ventures


JOB PURPOSE

Based in the UV offices in St. James’s, in the heart of the West End of London, the primary focus of this role is to offer administration support for the team and its operations, as well as personal assistance as required to the UV team.

The role will require the successful candidate to manage the day to day running of the office and be the key contact for office facilities and building management.

This person acts as the front of house representative both for the physical office and all general telephone calls into the Company.

The role also supports the closing of investment transactions.

The UV team is made up of the 2 Managing Partners, 3 Partners, 2 Principals, 4 Investors and 4 support roles across our London and Mumbai offices.

RESPONSIBILITIES

Office management

  • Responsible for day to day running of the London Office

    Facilities and meeting room management

    Managing purchase order / goods receipts for facilities costs

  • Act as liaison and first point of contact with Unilever and 3rd parties on building services, business continuity planning, office services and property issues.
  • Key role on delivering office move expected in June 2023

Transaction support

  • Administrating Anti Money Laundering checks
  • Creating transaction purchase orders, ensuring right first-time payment
  • Transaction close support (legal bibles, share certificates, filings, master data updates in deal document database).

Team / Personal Assistant support to London management team

  • To assist team in diary / meeting management and travel arrangements where required

Front of House responsibilities

  • Meet and greet visitors ensuring their individual needs are planned for
  • Meeting room management
  • Telephone reception (less frequent post COVID)

ALL ABOUT YOU

  • Previous office administration, PA or operations experience
  • Be confident and have an ability identify individual needs and deliver improvements without constant direction
  • To be proactive in anticipating problems and issues
  • Must be able to work to deadlines and be prepared to work flexibly when necessary

NOTES

About Unilever

Unilever is one of the world’s leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world, including Dove, Tresemme, Lynx, Lifebuoy, Shea Moisture, Persil, Domestos, Ben & Jerry’s, Magnum, Marmite, The Vegetarian Butcher, Graze and Pot Noodle.

Faced with the challenge of climate change and the need for human development, we want to move towards a world where everyone can live well and within the natural limits of the planet. That’s why our purpose is ‘to make sustainable living commonplace’

What We Offer

Not only do we offer a competitive salary and pension scheme, we also offer an annual bonus, subsidised gym membership, a discounted staff shop and shares. You’ll have the opportunity to work directly with our renowned and exciting brands in a flexible and hybrid working environment.

Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We are a key advocate of wellbeing and offer a variety of support for our people including hubs, programmes and development opportunities. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all.

Diversity at Unilever is about inclusion, embracing differences, creating possibilities, and growing together for better business performance. We want to push boundaries, and have the flexibility needed to keep adapting in an ever-changing, more dynamic world. This means giving full and fair consideration to all applicants, regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

As part of your hiring journey, we are happy to support requests for reasonable adjustments, to improve your recruitment experience.

To find out more, including more information about our Employee Resource Groups, please click here.

Recruitment Fraud

Cyber criminals advertise fake job adverts with prestigious employers as a way of stealing information or even defrauding individuals out of money. In the most sophisticated cases, they will set up fake websites, which have a similar address to companies like Unilever. They even conduct fake telephone interviews and then offer candidates a role with the proviso they pay a fee for background checks or to cover work visa costs. These types of attacks are becoming more common as more people are looking for employment in the economic climate.

How is Unilever tackling this?

Many of Unilever’s recruitment sites publish a warning to candidates about recruitment fraud. The Cyber Security team also proactively scan for signs of people setting up fake Unilever sites and act to close them down.

What can I do?

If you become aware of potential recruitment fraud, spot fake Unilever recruitment adverts or fake LinkedIn profiles, report them via Una Live Chat.

Unilever does not accept responsibility or liability for any candidates who are financially impacted by recruitment fraud. Your vigilance is key !