We’re looking for a highly strategic, proactive and collaborative Executive Assistant Lead to support our CEO and Head of Operations. They will also be responsible for overseeing the Executive + Administrative Assistant (EA/AA) team. This role blends elevated executive support with team leadership, operational excellence, and cultural stewardship, ensuring lead team is supported holistically, the department operates smoothly, and people feel connected, informed and empowered.

Responsibilities

EXECUTIVE SUPPORT

Serve as a trusted partner to the CEO + HoOs, managing complex calendars, priorities and communications with professionalism and discretion.
Anticipate needs, streamline workflows and create structure that enables focus on high-impact work.
Facilitate clear communication across internal and external stakeholders.

EA TEAM LEADERSHIP & PERFORMANCE MANAGEMENT

Lead, mentor, and manage the Executive/Administrative Assistant team, fostering collaboration, accountability, and operational excellence.
Oversee staffing, workload balance, development planning, and performance conversations for EA + AA team members.
Build team standards, best practices, and scalable systems to support executives consistently and effectively.

EA STRUCTURE AND PROCESS OPTIMIZATION

Identify opportunities to improve administrative workflows, communication pathways, and cross-team alignment, creating a consistent support approach for all leadership.
Design and implement processes that support agency efficiency and reduce friction.
Partner with Operations, HR, and other internal teams to ensure seamless integration of new tools, procedures, and expectations.

CULTURE, OFFICE AND EVENTS

Support onsite office experience, ensuring a welcoming, organized, and energizing environment for employees and visitors.
Partner on culture-building initiatives, internal events, leadership meetings, and agency-wide moments that strengthen community and connection.
Serve as a visible, approachable ambassador of the agency culture.

Qualifications

QUALIFICATIONS

7+ years of Executive Assistant experience, with at least 2 years supporting C-suite leaders; agency or creative-industry experience preferred.
Experience leading or managing teams, with proven success in coaching, performance management, and talent development.
Strong business judgment, communication skills, and emotional intelligence.
Exceptional organizational ability with a talent for building structure in fast-moving, ambiguous environments.
Skilled in process improvement, operations, and cross-functional collaboration.
High degree of professionalism, discretion, and resilience.
Passion for culture, creativity, and the power of a well-run organization.

WHAT YOU’LL BRING

A mix of strategic thinking and flawless execution.
A solutions-first mindset.
A calm, confident presence.
A desire to help people do their best work.
And a genuine love of building the connective tissue that helps an agency thrive.

Additional information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.

Compensation Range: $75,050 - $115,024 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 3/31/2026.

All your information will be kept confidential according to EEO guidelines.

See more open positions at Publicis Groupe

Privacy policy Cookie policy

Getro.org is a community-driven initiative to ease the impact of COVID-19 by connecting tech professionals and hiring companies. It's free for job seekers and companies, and curated by a growing list of referral partners.