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Key Responsibilities

1. Office & Workplace Management

• Manage end-to-end daily administrative operations, including office supplies, pantry/refreshments, mail/courier services, and printing equipment maintenance.

• Coordinate office layout, meeting room setup, and workspace allocation to support evolving business needs.

2. Facility & Premises Maintenance

• Supervise building maintenance, including electrical and general repairs; coordinate with engineering and external vendors as needed.

• Manage landscaping, pest control (e.g., snake prevention), and cleanliness across all zones (production areas, offices, warehouse, and outdoor premises).

• Ensure compliance with health, safety, and local regulatory requirements related to facilities and workplace conditions.

3. Security & Access Control

• Lead on-site security operations, including guard scheduling, patrol oversight, incident reporting, and emergency response coordination.

• Administer access control systems (door cards, biometrics) and CCTV monitoring; maintain up-to-date access matrices and conduct regular audits.

• Manage master key inventory and emergency access protocols.

4. Vendor & Service Provider Management

• Serve as primary point of contact for key service providers (cleaning, catering, waste disposal, transportation, etc.).

• Lead annual vendor pitching, evaluation, and contract renewal processes in collaboration with the Senior HR Manager.

• Monitor service quality, resolve issues promptly, and ensure cost-effective service delivery within budget.

5. Fleet & Transportation Support

• Manage company vehicle scheduling, maintenance, fueling, toll reconciliation, and driver overtime tracking.

• Process private vehicle reimbursement claims and coordinate travel logistics for employees and visitors.

6. Employee Experience & Engagement Support

• Organize seasonal employee events (e.g., festivals, birthdays, wellness activities) and support large-scale initiatives like annual dinners, family days and etc.

• Maintain inventory and distribution of HR/Admin-related free goods (e.g., promotional items, event supplies).

• Support onboarding/offboarding logistics, including workspace setup and access provisioning.

7. Compliance & Administrative Governance

• Maintain company licenses, certificates, and official records; manage renewals and government filings (e.g., foreigner visit invitations, local authority reporting).

• Assist with HR operational tasks such as OT/high-temperature allowance processing and local compliance documentation.

• Contribute to ISO/quality/safety audits by preparing admin-related documentation and implementing corrective actions.

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