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Executive Assistant, General Counsel

Figma

Figma

Administration, Legal
San Francisco, CA, USA · New York, NY, USA · United States
Posted on Tuesday, June 11, 2024

Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, design and build better products — from start to finish. Whether it’s consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone—come make with us!

As an Executive Assistant to the General Counsel, you’ll be responsible for keeping the Legal team organized, helping them focus on scaling for growth, and fine-tuning our product offerings. In this role, you’ll be directly supporting the General Counsel to strategically manage day-to-day administrative and operational needs, while also working closely with the Legal leadership team and cross-functionally with the broader G&A Orgs and stakeholders across Figma.

This is a full-time role that can be held from one of our US hubs or remotely in the United States.

What you'll do at Figma:

  • Manage calendars, meetings, business travel arrangements, expenses, and inbox management
  • Act as a delegate for the General Counsel, signing off on expenses, PO approvals, and various other tools as needed, with careful attention to internal policy
  • Identify areas to optimize Legal Leadership’s time and make recommendations regarding time management, prioritization, and business needs
  • Drive leadership meetings by organizing the agenda, taking notes, and moving relevant action items forward
  • Lead large-scale planning for monthly and quarterly meetings, coordinating content and slides
  • Coordinate in-person leadership offsites, including working with external venues and internal stakeholders
  • Prepare and/or build materials for the General Counsel within Figma and FigJam
  • Identify opportunities for process optimization throughout team and company processes
  • Partner with internal teams to ensure cross-functional alignment on projects, company milestones, and internal events
  • Ad hoc project management

We’d love to hear from you if you have:

  • 6+ years of experience in an administrative or support role
  • Supported teams of 30+ people
  • Experience working in a fast-paced environment and can adapt quickly to changing demands
  • Expertise in prioritizing and anticipating team needs
  • A history of trust, reliability, and maintaining confidentiality
  • Expert communication skills and can communicate with a wide range of internal and external stakeholders in person, virtually, and over email
  • Are thoughtful and promote inclusivity

While it’s not required, it’s an added plus if you also have:

  • An affinity for Figma and a curiosity about becoming an expert in our product
  • Previous experience with Legal and/or G&A teams
  • A desire to be a strategic thought partner

Pay Transparency Disclosure

If based in Figma’s San Francisco or New York hub offices, this role has the annual base salary range stated below.

Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information.

Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles. Figma’s compensation and benefits are subject to change and may be modified in the future. You may view our Pay Transparency Policy by clicking on the corresponding link.

Annual Base Salary Range (SF/NY Hub):
$122,000$260,000 USD

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

  • Holding interviews in an accessible location
  • Enabling closed captioning on video conferencing
  • Ensuring all written communication be compatible with screen readers
  • Changing the mode or format of interviews

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with the applicable candidate section of Figma's Privacy Policy.