Executive Assistant
Divvy
Innovate with purpose
At BILL, we believe in empowering the businesses that drive our economy. By replacing outdated financial processes with innovative tools, we help businesses—from startups to established brands—make smarter decisions and gain control of their operations. And we don’t stop there: we’re creating the future of financial automation so businesses can spend more time on what matters.
Working here means you become part of a vision-driven team that’s ready to tackle challenges and build cutting-edge solutions. We value purpose, drive, and curiosity—and we thrive in a fast-paced, ever-changing environment. Whether in one of our offices in San Jose, CA, Draper, UT, or working remotely, BILLders collaborate to deliver real impact for businesses that need more time in their busy weeks.
BILL builds high performing teams and we seek to hire the best talent for every role. We're committed to building a workplace that fosters inclusion and diverse perspectives, valuing each person’s unique skills and experiences. We’d love to hear from you—you might be just what we’re looking for, whether in this role or another.
✨ Let’s give businesses more time for what matters.
Make your impact within a rapidly growing Fintech Company
We are looking for a highly motivated, innovative, results driven Executive Assistant to provide administrative and coordination support to 2 senior executives in a dynamic and high growth environment. This position will serve as both the face of & gatekeeper for the executive’s office, proactively coordinate, manage and keep track of necessary schedules, projects and commitments, and contribute to program coordination for transformation initiatives.
Executive Support:
- Provide comprehensive administrative support to the General Manager, including managing the executive’s calendar, scheduling appointments, and prioritizing sensitive matters.
- Organize and coordinate meetings, including scheduling, sending reminders, and arranging catering when necessary.
- Act as a liaison between the GM and internal/external stakeholders, ensuring effective communication and follow-up on key issues.
Program Management:
- Lead and manage strategic projects and programs with minimal direction, ensuring alignment with business objectives and driving operational efficiencies.
- Stand up and implement a talent management framework to support the growth and development of the team.
- Develop and establish a product management operating model that enables inspection, coaching, and continuous improvement.
- Oversee the business unit’s budget, including financial planning, capitalization, talent allocation, and technology investments. Delegate access and ensure financial planning is conducted well in advance.
- Monitor project progress, track results, and address challenges by regularly meeting with key stakeholders to ensure commitments and priorities are met.
- Nurture team culture by establishing team rituals, running town halls, and organizing offsites. This includes strategic accountability for the timing and topics of these events to ensure they align with team and business objectives.
We’d love to chat if you have:
- BA/BS degree or equivalent work experience
- 5 years+ experience supporting PM and design organizations in a program management or EA capacity
- 5 years+ experience in fiscal year planning and budget management
- Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines
- Effective and respectful communicator with the ability to build relationships and influence at all levels of the organization
- Demonstrated ability to thrive in an ambiguous and fast-paced environment, with a focus on operational efficiencies and process improvements
- Proactive, strategic thinker with a track record of driving initiatives and delivering results
- A plus if you have experience with Figma, ProductBoard, Maze
- Ability to own, drive and facilitate operations-related initiatives and programs
- Collaborative by nature, adept at problem solving, outcomes driven, you see the strategic and tactical view of things
- Demonstrate BILL values of: humble, accountable, fun, passionate, authentic
Visa Sponsorship: Please note that this position is not eligible for visa sponsorship. Applicants must have authorization to work in the United States without requiring visa sponsorship now or in the future.
The estimated base salary range for this role is noted below for our office location in Draper, UT. Additionally, this role is eligible to participate in BILL’s bonus and equity plan. Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed above. The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off, and other company benefits.
What’s in it for you?
Redefining how businesses automate their work is a fast-paced, exciting, and fun environment. But we also have benefits and perks to ensure the magic isn’t only experienced by our customers, but by our employees as well.
Here is a preview of some of the amazing benefits here at BILL:
- 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP)
- HSA & FSA accounts
- Life Insurance, Long & Short-term disability coverage
- Employee Assistance Program (EAP)
- 11+ Observed holidays and wellness days and flexible time off
- Employee Stock Purchase Program with employee discounts
- Wellness & Fitness initiatives
- Employee recognition and referral programs
- And much more
Don’t believe us? Check out our culture, benefits, and teams on our career site, LinkedIn Life, or YouTube pages.
BILL is an Equal Opportunity Employer. We believe our best ideas come from the unique stories, perspectives, and experiences of our team members. We welcome people of all backgrounds, abilities, and identities to bring their authentic selves and contribute to our culture.
We are committed to a transparent, inclusive hiring process that reflects our values. If you need accommodations at any stage, please contact interviewaccommodations@hq.bill.com.
Our Applicant Privacy Notice describes how BILL treats the personal information it receives from applicants.
