Soft FM Co-ordinator
Bouygues Group
Equans is looking for a Soft FM Co-ordinator to join our team working on our Moderna FM contract on the Harwell campus in Oxford on a permanent basis. This is a full-time role working 40 hours per week from 08:00 to 17:00, Monday to Friday with a one hour unpaid lunch break. On offer is a competitive salary and benefits package.
As Soft FM co-ordinator, you will be part of the Admin Team. You will work closely with the Senior Contract Administrator supporting the Contract Managers & Supervisor to ensure all Soft FM activities are co-ordinated and delivered in alignment with client expectations, and that works (service delivery, reactive & quoted) are processed and dealt with in a timely manner in accordance with contractual requirements.
Key role in ensuring all Soft FM deliverables are met in relation to Catering, Cleaning, Waste, Housekeeping and other services.
What will you deliver?
- Comply with Company and statutory regulations relating to safe systems of work, health & safety, hygiene, cleanliness, fire and COSHH.
- Liaise with supply chain in relation to all ‘service’ functions, driving performance and reporting results and deviations.
- Oversee day to day running of Site Soft Services in respect of Catering, Cleaning, Waste Procurement & Housekeeping tasks
- Day to day supervision of the Catering and Janitorial teams.
- Development of a soft services improvement plan for each service.
- Process monthly report matrix and presentations
Ensure all Quoted/follow on works are fully logged and prepared ahead of attendance at site, together with the upload of documentation to various customer systems and Equans Customer Portal.
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Monitoring of supplier costs, ensures financial controls are maintained.
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Ensure SLA requirements are met and reported.
Deliver consistent and improved quality of Soft Services.
What can we offer you?
On offer is a competitive salary, Business use vehicle and benefits package, which includes;
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to 1 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
- 24/7 Employee Assistance Program and access to mental wellbeing app
Who are we looking for?
- Holder of suitable Catering Qualification relevant to position (desirable)
- Previous experience in a Soft FM setting essential
- Good Knowledge of Microsoft applications including Excel and Powerpoint essential
- Understand of GMP cleaning standards (Desirable)
- Demonstratable exposure to performance indicators and service level agreements
- Prior experience of CAFM systems advantageous but not essential (SAP, ELogs, Proactis, Service Channel, Coupa & Planon)
- Health & safety awareness and holder of IOSH
- Good administrative skills
- An understanding of Purchase to Pay process desirable
- Knowledge of HACCAP desirable
- Ability to understand data, spot trends and prepare reports.
- Ability to build strong relationships with customers and manage their expectations
Who are we?
Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
Equans is a Bouygues group company.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.
At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.
You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Veterans & Reservists, Green Network, Working Parents, and Young Professionals.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.
