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We are looking for a Facilities Administrator

Bouygues Energies and Services Canada is now part of the Equans group, a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.

Equans designs, installs, and delivers customized solutions to improve its customers’ equipment, systems and technical processes and optimize their use in the context of their energy, industrial and digital transitions. Equans is a Bouygues group company.

Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries and institutions that want to move towards more connected buildings, manage their facilities efficiently and reduce their carbon footprint.

We design, implement, and maintain custom solutions to improve our customers’ facilities, systems, and infrastructures.

Our core offerings are focused on the following areas:

• Integrated Asset and facilities management;
• Operation and maintenance of buildings and equipment (including district heating and cooling);
• Energy efficiency solutions and execution of decarbonization roadmaps;
• Building automation and systems;
• Solutions for transportation and mobility.

To learn more, visit www.equansservices.com/en

Job Summary

Meet administrative requirements for the operation of the Project Agreement at JPOCSC, GTAP and for Equans Services Inc. in accordance with company policy and contractual requirements

Scope of duties & Responsibilities

Key Responsibilities

Office and Supply Management

• Procure office materials, equipment, and supplies as needed
• Maintain accurate inventory records and conduct regular stock checks
• Monitor office-related budgets under supervision, ensuring cost-efficiency

Facilities Support

• Assist the facilities team in compiling data and preparing reports, returns, and computerized records
• Liaise with the finance department to facilitate budget tracking and reconciliation

Policy and Compliance Documentation

• Support in drafting, updating, and maintaining departmental documentation related to:
• Health & Safety (H&S)
• Quality, Safety & Environment (QSE)
• Company and contract policies, procedures, and operational standards

Communication and Liaison

• Act as a professional first point of contact for all internal and external enquiries
• Manage telephone, email, and in-person queries promptly and courteously
• Serve as a liaison between the facilities department and other teams

Meeting and Administrative Coordination

• Schedule, coordinate, and prepare materials for departmental and cross-functional meetings
• Attend meetings when required and produce accurate and timely minutes
• Provide full administrative support including drafting correspondence, reports, and presentations

Records and File Management

• Organize and maintain both digital and physical filing systems to ensure easy and secure access to documents
• Support the development and upkeep of operational manuals, plans, and internal procedures

Requirements / Qualifications

• Is authorized to work in Canada and has resided in Canada for 5 + years.
• Strong organizational and time-management abilities
• Excellent written and verbal communication
• High attention to detail and accuracy
• Confidence working with budgets, records, and cross-departmental collaboration
• Proficiency in Microsoft Office and digital filing systems
• Knowledge of H&S and compliance procedures (an asset, not required)

Equal employment opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

At Equans, our employees contribute by fully expressing their attributes, skills and personalities, and grasping the opportunity to grow as individuals and to help the company grow. That is why we work hard to identify and uncover our talented employees, developing their potential by empowering them and putting their talents to use.

Come join one of the largest Facility Management companies and apply today!

Pay rage CAD between $55,000 and $65,000.