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HRIS & BENEFITS MANAGER

The HRIS & Benefits Manager is an internal role that will work across three main areas: HRIS Management (25%), Benefits Management (50%), Resource Planning (i.e. staffing, 25%).

The HRIS & Benefits Manager is responsible for overseeing and optimizing the human resources information system (HRIS) and administering the employee benefits programs. Key duties for this role will include managing data, system functionality, accuracy, and efficiency of the HRIS; managing and maintaining benefits administration; facilitating client assignments and communication of, for the organization. Under the direction of the Head of People & Talent, the role will develop and communicate benefits strategies, ensure compliance with relevant regulations, and maintain a seamless HRIS.

The HRIS & Benefits Manager plays a crucial role in enhancing the employee experience and ensuring the efficient functioning of our HR operations. This is a new position that is being added to the HR team as Attivo continues to grow. As such, the Manager will have opportunities in and exposure to other areas of HR, and will be able to learn from and assist the Head of People & Talent in critical areas such as culture building, employee engagement and well being.

While this is a remote, work from home position, strong preference will be given to candidates located in US Pacific time zone. Some travel to in-person company events is required, approximately 2-3 weeks out of the year.

RESPONSIBILITIES

HRIS Administration:

• Responsible for the successful implementation, maintenance, operations, and optimization of the Rippling HRIS system and interfaces, as well as other non Rippling systems that are a part of the overall HRIS platform, such as Recruiting/Applicant Tracking System, Compensation Planning System, Performance Management System, and Learning Management System
• Identify opportunities for process improvement, system replacements, automation, operational efficiency, and security
• Identify and troubleshoot system issues and work with others (IT, HR partners, vendors) as needed to bring to resolution
• Assist with people data analytics and reporting capabilities, ensuring systems are optimized to reduce manual reporting
• Provide project management for any related software changes/upgrades and implementation.
• Process employee information and changes (such as new hire onboarding, compensation, status, manager and other role changes) and distribute notifications to employees and other affected parties

Benefits Administration:

• Responsible for the management of benefits administration for all US locations
• Enter into HRIS and ensure accuracy of benefits deductions, status changes, compensation, and paid time off
• Manage renewal negotiations with employee benefit vendors and brokers; manage day-to-day relationships with brokers, vendors, and employees.
• Responsible for benefit plan changes, open enrollments, health, and welfare plan administration (disability [STD, LTD], Life, Medical, Dental, employee 401(k) program) and LOA administration
• Manages all benefits-related compliance activities such as ERISA, COBRA, HIPAA, FMLA, ADA, 5500, etc as required by federal and state regulations
• Maintain benefits-related HR procedures, policies, practices, and workflow process documentation, as well as employee files in the cloud
• Develop employee benefit plan materials, ensuring information is communicated and accessible
• Support procedural documentation, annual audits, and filings activities
• Completes records, reporting, and other documentation required by federal, state, and provider rules, regulations, and policies such as EEO-1, etc.
• Assist in evaluating, recommending, developing, and implementing benefit plans and programs
• Manage all leave of absence policies and processes
• Maintain knowledge and expertise in employee benefit services and make recommendations on pending legislative actions regarding benefits
• Play a lead role in company-wide employee wellbeing strategy and program.

Resource Management:

• Interface with employees on client staffing needs, bandwidth, availability
• Initiate notifications to client teams when there is a change in resource
• In conjunction with new employee onboarding, send new client assignment notifications
• In consultation with operations staff, suggest and implement process improvements for resource management tracking.

EDUCATION & EXPERIENCE

• Bachelor’s Degree in Human Resources or related field required.
• Certified Employee Benefits Specialist (CEBS), Certified Benefits Professional (CBP), or SHRM certification is preferred.
• Thorough knowledge of current benefit laws and regulations.
• A minimum of 7 years of relevant prior work in human resources with an emphasis on Benefits management and HRIS implementation.
• Meticulous attention to detail and superior analytical skills.
• HRIS software selection and implementation experience preferred.
• Rippling and Monday.com experience is highly preferred.
• Strong Office (Word, Excel, PowerPoint, etc.) and Google (Sheets, Slides) capabilities.
• Willingness and ability to learn new skills and adjust to new circumstances.
• Strong written and oral communication skills in a multicultural and remote work environment
• Excellent time management and organizational skills; ability to effectively manage a dynamic workload and shifting priorities.
• Proven ability to work both independently and collaboratively; demonstrated leadership skills.

SALARY INFORMATION: Salary range for this role is $90,000 - $100,000 per year, depending on experience, plus bonus.